Registration Rules and Student Profile
Registration rules, the approved practical procedures for completing them, and the student profile:
1 - After the Admission and Registration Unit announces the names of students who passed the placement test and the names of students who passed the preparation and qualification program, successful students must go to the Admission and Registration Unit to begin registration procedures. To complete this, students must carry out the following steps:
The student reviews the approved study plan for the semester, including the courses offered and their credit hours, and reviews the study program, so that they can prepare their weekly timetable identifying the chosen courses without conflicts, allowing them to attend all weekly course hours without clashes.
After the advising forms are duly approved by the Director of Student Affairs and Admissions, the student is given a copy of them together with the registration notice and the university card.
Finally, after the advising form is approved by the head of the Admission and Registration Unit, the student submits it to the registrar, who places it in the student's file alongside their examination results. The registrar then enters the data from this form on the student's page in the computer system, which contains their personal data and examination results.
After their academic adviser approves the advising form, the student goes to the head of the Admission and Registration Unit to have it approved. The head verifies that the courses chosen match the specialization the student has selected, the permitted course load, and the prerequisites.
The student then goes to their academic adviser to present the advising form on which they set out their weekly timetable and chosen courses. The adviser reviews the form, checks that it complies with the regulations, that there are no timetable clashes, and that it is consistent with the student's abilities according to their data referred to the adviser by the Student Affairs and Admissions Department. The adviser then approves and signs the form. Given the advising relationship they develop with their students, the adviser must explain the details and regulations of the study plan to the student and answer their questions.
Receipt of the advising form, which clearly shows the academic department, the courses offered in the semester, the credit hours for each course, the prerequisites, the maximum and minimum course load, and the exceptional limit and its conditions. The form provides fields that enable the student to select the courses they wish to study. In addition to the advising form, the Admission Unit gives the student a copy of the approved study program for the semester.
2 - The registration procedures set out above apply to all other semesters and to all levels of study. The academic adviser and the head of the Admission and Registration Unit verify the student's course choices and course load, based on the results of their tests in previous semesters.
3 - If the study program is amended, or some sections are cancelled or merged after the advising forms for students' course selections have been approved, the student must return to their adviser to correct any clash or make up any shortfall in their chosen courses.
4 - The Student Affairs and Admissions Department submits to the College Council, no later than the end of the first week of the ninth month for the first semester, and the end of the second week of the first month for the second semester, a list of students registered in the bachelor's program, distributed across courses and sections, so that the Council can take the necessary steps to begin studies.
5 - New and continuing students must complete their registration for the semester at the time set by the Student Affairs and Admissions Department. Students who register late risk losing their right to enroll in that semester, unless there is an acceptable excuse approved by the College Council.
6 - When a student meets the College's admission requirements, the Admission and Registration Unit creates a file for them and assigns it a number. The unit keeps in this file all the required documents relating to the student, continuously supplies it with documents relevant to the progress of the student's studies and examination results, and keeps all of the student's letters, notices, and warnings. It also creates a page for the student in the computer system, recording their personal data, examination results, dates, and course choices throughout their period of study at the College.