Registration rules and procedures and student files
After the Admission and Registration Department announces the names of the students who passed the placement test and the foundation program, the students shall go to the Admission and Registration Department to begin the registration procedures as follows:
The student shall review the study plan, including the courses and their credit hours, in order to prepare their schedules and select courses that are not mutually exclusive.
After approval of the advisory forms by the Director of Student Affairs, the student will receive a copy, in addition to a notice of registration and a university card.
Finally, the student shall submit the guidance form, after being approved by the head of the Admission and Registration Department, to the registration officer in order to enter the data in the student’s record, which includes his\her personal data and exam results.
The academic advisor will check the schedule and make sure that it conforms with the regulations, the classes are not mutually exclusive, and the schedule suits the student’s abilities according to the data submitted by the Department of Student Affairs and Media. Then, the advisor shall sign the form, explain to the student the details and regulations of the study plan, and answer his\her inquiries.
**The students shall get the guidance form that clearly shows the academic department, the courses offered in the semester, the credit hours for each course, their prerequisites, the maximum and minimum academic load, the exceptional limit and its conditions. This form enables the students to choose the courses they would like to study. The admission unit provides the students, in addition to the guidance form, with a copy of the study plan approved for the semester.
Registration procedures outlined above apply to all semesters at all levels. The academic advisor and the head of the Admission and Registration Department shall confirm the student’s choices of the courses and the academic load based on the results of his\her examinations in the previous semesters.
When the academic program is modified, or some classes are canceled or merged after the approval of the guidance forms, students must go back to their advisors to avoid any contradiction or lack of courses.
The Student Affairs Department provides the college council with the names of undergraduate students distributed to the courses and classes no later than the end of the first week of September for the first semester and the end of the second week of January for the second semester, so that the council can take necessary actions to start study.
New and former students must begin the registration process for each semester on the date determined by the Department of Student Affairs and Media. Late students may lose their right to enroll in the semester, unless there is an acceptable excuse approved by the college council.
When students meet the admission requirements, the Admission and Registration Department creates files to give them numbers and keep all their documents. It provides students consistently with documents related to their progress and the results of their exams, and keeps all letters, notifications and warnings. It also creates e-records to enter their personal data, the results of their examinations with dates, and all their choices while studying at the college.
